Advance and Adequate notice of
payment changes
Effective January 19, 2002
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WAC 388-290-0115 When does
the WCCC program provide me with advance and adequate notice of
payment changes?
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The WCCC program provides you with
advance and adequate notice for changes in payment when the
change results in a suspension, reduction, termination, or
forces a change in child care arrangements, except as noted in
WAC 388-290-0120.
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"Advance and adequate
notice," means a written notice of a WCCC reduction,
suspension, or termination that is mailed at least ten days
before the date of the intended action which includes the
Washington Administrative Code (WAC) supporting the action, and
your right to request a fair hearing.
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Click on the
Washington State Register (WSR) numbers below to go to the official
filings for this WAC at the Washington State Code Reviser's web
site.
Current Version: |
clarifying information
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Payments made after the change and during the
advance notice period may be
considered an overpayment if the consumer is not eligible. Consumers
are entitled to a ten-day notice, but may not
necessarily be eligible for the care provided during the
time period.
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WAC 388-290-0115 does not apply to
child care providers. However, a copy of the DSHS 14-247(X) WCCC
Denial / Termination Notice sent to the consumer should be sent as a
courtesy whenever possible. Always
send the DSHS 14-430A (x) Child Care End Date Reminder to the provider
at a consumers eligibility review.
worker responsibilities
Use the DSHS 14-247(X) WCCC Denial / Termination Notice to inform
consumers that WCCC has been denied or terminated.
Effective July 1, 2002
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WAC 388-290-0120 When doesn't
advance and adequate notice of payment changes apply to me?
We do not give you advance and adequate notice in the following
circumstances:
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You tell the us you no longer want
WCCC;
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Your whereabouts are unknown to us;
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You are receiving duplicate child care
benefits;
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Your new authorization period results
in a change in child care benefits;
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The location where child care occurs
does not meet requirements under WAC 388-290-0130; or
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We determine your in-home/relative
provider:
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Is not of suitable character and
competence;
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May cause a risk of harm to your
children based on the provider's physical or mental health;
or
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Has been convicted of, or has
charges pending for crimes listed in WAC 388-290-0160 or
388-290-0165.
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Click on the Washington State Register (WSR)
numbers below to go to the official filings for this WAC at the
Washington State Code Reviser's web site.
Current Version: WSR 02-12-069, effective 7/1/02
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clarifying information
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Advance and adequate notice is not required
when:
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The department has received a written or
verbal statement from the consumer that they no longer want
benefits. Complete and send the DSHS 15-247 (x) WCCC
Denial / Termination Notice to the consumer confirming the
request;
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Department mail to the consumer has been
returned by the Post Office indicating no known forwarding
address;
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The consumer is receiving child care
assistance in another catchment area or another state.
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When a case is up for review, the consumer
will receive the DSHS 14-430 (x) Review Letter which serves as a
reminder that the consumer's child care authorization is scheduled to
end on a specific date. There is no need to send a 10-day termination
notice to the consumer, per WAC 388-290-0120 (4) above.
For a more complete description of advance and adequate notice, refer
to EA-Z Manual (Letters, and Change of Circumstances).
Statewide rate increases
clarifying information
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Rate increases are phased in over a period of six months.
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New rates are authorized at the time of a review or a new or
changed authorization.
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EXAMPLE 1
DSHS has authorized a rate increase effective
September 1st. All authorizations prior to September 1st
should remain unchanged. The current authorized rates can be
increased to the new rates when an authorization comes up for
review, or when a change in the authorization is needed for any
reason.
For example, a case is authorized April - September.
The new rates should be implemented for this case on October 1st
(at the time of review) if the consumer is still eligible. However,
if a change is needed to the authorization in September, i.e., the
number of hours of care needed changes, the rate change would be
made at the same time.
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EXAMPLE 2
A consumer applies for child care on September 15th,
the new rates which took effect on September 1st would be
used for this authorization.
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The WCAP automatically retrieves the correct rates based on the
eligibility begin date on the income screen. The AW may need to manually
change the rates if a consumer applies prior to a rate change, but does
not start using care until after the rate change.
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EXAMPLE 3
A rate change is effective January 1st.
Jack applies for WCCC on December 12th and is approved on
the 20th. His provider does not start care until January
15th. The new rates would be used as care does not
actually begin until after the rate change.
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